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Operational Efficency through Seamless Integration of two VMS

How we successfully integrated two leading Vendor Management Systems without disruption, thus achieving operational efficiency and configurability.

CLIENT NAME Beeline

INDUSTRY Workforce Management

TECHNOLOGY Java

SERVICES Camunda BPM Integration

METHODOLOGY Scrum

DURATION 2022 - Ongoing

LOCATION Europe & North America

TEAM NO. 9

The Client

Beeline is a pioneer of vendor management systems (VMS), used to track external vendors, consultants, and remote teams. Fortune 500 companies like Amazon, Disney, Meta, UPS, and Pfizer use their software.

The Challenge

Our partnership started with Utmost, which Beeline later acquired. Integrating both systems without disrupting ongoing processes was essential.

The Solution

Notch integrated Utmost and Beeline into a single cloud-based platform powered by Camunda BPM, giving enterprises a real-time view of over 30 million external workers while preserving ongoing workflows. The shared services, granular permissions, and streamlined onboarding flow reduce client setup costs and make tracking work requests, job postings, and applications easier across Worker and Supplier modules.

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What does the client say?

Murali Mazhavanchery

VP of Product at Beeline

“Understanding the ‘why’ indicates a high degree of the team’s ownership and engagement, which leads to the product’s success.”

Project Goals

1

Facilitate easy integration

Integrate Utmost and Beeline systems without disrupting ongoing processes.
2

Implement Camunda BPM

Achieve configurability and connect two separate business instances.
3

Universal accessibility

Develop shared services used by both in-house teams and enterprises.
4

Improve onboarding

Create easier onboarding system for new clients and lower their cost.
5

Address design challenges

Facilitate and guide cross-departmental design initiatives.

Assessment

Defined requirements, scope, goals, and skillsets to integrate Utmost and Beeline without disruption.

User research

Analyzed stakeholders, roles, and onboarding needs across both systems.

Modeling

Designed “to‑be” business processes and Camunda BPM workflows connecting two business instances.

Team assembly

Selected and onboarded a dedicated team to build shared services and support enterprises.

Agile development

Implemented configurability, granular access control, and easier onboarding with iterative delivery.

Knowledge transfer

Facilitated cross‑departmental design initiatives and ensured smooth handover to internal teams.

The Product

The integrated Beeline platform is a cloud-based system that gives enterprises a real-time view of over 30 million contingent, project-based, shift-based, and independent workers. Shared services, Camunda-powered workflows, and granular permissions let teams configure processes, onboard clients faster, and track requests, job postings and applications without disrupting existing operations.

Results

1

Client configurability with granular access control and custom permissions.
2

Added Enterprise POV with Camunda BPM for insight into different modules.
3

Developed easier workload tracking system with work requests, job postings and apps.

Technologies & Services

React Kotlin Spring Java Kubernetes Helm Storybook PostgresQL Amazon S3 Gradle Docker GraphQL Hibernate GitLab CI

UX/UI design Team Extension Business Process Consulting Custom Software Development

Camunda BPM

Operational Efficency through Seamless Integration of two VMS

What does the client say?

Results

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